Travel Card
Are you a full- or part-time faculty/staff member who travels frequently on State business? You may be eligible for a Corporate Travel Card.
Travel charge cards provide full and part-time faculty and staff who travel more than twice a year with a means of charging expenses incurred while conducting official State business. Students are not eligible to participate in the travel card program.
Payment of the Corporate Travel Card (Individual Liability) is the employee's responsibility. The total account balance is payable in full each month regardless if the cardholder has been reimbursed for the expenses. Noncompliance with travel charge card policies by a cardholder is grounds for revocation of card privileges without alternate travel cash advance privileges.
IMPROPER USE OF CARD
Improper use of any travel charge card includes, but is not limited to:
- Personal purchases not incidental to a business purpose
- Failure to promptly apply reimbursements for charged business expenses to the account
- Failure to pay the bill in full each month by the due date regardless if the cardholder has been reimbursed for travel expenses
APPLY FOR A CARD
1. Submit Forms
The employee must complete & submit the following forms to the attention of the Travel Card Program Administrator in the Office of Finance.
2. Review
The Travel Card Program Administrator will review the application. If the applicant is eligible, the Administrator will approve the Employee Agreement and submit the application in Bank of America's WORKS system.
3. Training
The employee will receive an email with request to complete the Travel Cardholder Training in ODU's Commonwealth of Virginia Learning Center. Employee must submit the Travel Cardholder Training Certificate to the Travel Card Program Administrator after the training is completed.
4. Card in Mail
Once the application is approved by Bank of America, the travel card will be issued and sent via US mail to the employee's home address. The employee should receive the card within 7 - 10 workdays. NOTE: card will not be approved for use until after training certificate is received.
CARD MAINTENANCE
CONTACT INFORMATION
Program Administrator
Melissa Snowden
msnowden@odu.edu
757-683-5020
Backup Program Administrator
Barbara Stokes
bstokes@odu.edu
757-683-4813
Backup Program Administrator
Monique Johnson-Dowe
m7johnso@odu.edu
757-683-4528