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Freshman Parking Policy

Waiver

Freshman who are eligible for excemption on the freshman parking policy must complete the following form:

Deadline

Fall Semester August 22
Spring Semester January 9

Freshmen resident students are not permitted to bring cars to campus for the duration of their freshman year (fall through spring semesters). This policy does not apply to non-traditional freshmen. Non-traditional freshmen are students who are 21 years of age or older.

Rationale

An initiative of Old Dominion University's strategic plan is to create a more pedestrian-friendly, residential campus. Reducing the number of cars on campus, strengthening the variety and number of social activities available to students, and offering alternate methods of transportation are some of the methods identified to accomplish this goal. Limiting parking privileges to upperclassmen and non-traditional or commuter students affords residential freshmen with more opportunities to focus on academics and integrate themselves into the campus community by encouraging them to take full advantage of the on-campus social activities designed with their needs and interests in mind.

Interpretation and Enforcement of this Policy

The Office of Transportation and Parking will not sell parking decals to resident freshmen, and other members of the community who are eligible for a parking decal will not be permitted to purchase one for resident freshmen. Attempts to do so will result in having any future parking privileges of both parties revoked.

In addition, we ask that students comply with the spirit of this policy by not bringing cars to campus with the expectation that they can be parked on the streets or public areas of our neighboring communities. ODU works with its neighbors to reduce traffic flow and parking in nearby off-campus neighborhoods, and students are expected to help ODU be a good neighbor.

Exceptions

Policy Exceptions

  • Off-campus employment (min. of 20 hours per week)
  • Documented medical condition
  • Extenuating Family Circumstances
  • University Obligation or Commitment

(Supporting documents on official letterhead must be provided)

In our efforts to support the continued growth and development of Old Dominion University and to facilitate the goal of a pedestrian-friendly, residential campus, residential freshmen will be restricted from parking vehicles on campus. A limited number of exceptions to this policy may be granted on a yearly basis with restricted deadlines established during the year.

Definition: A Residential Freshmen is a student living on campus who is in their first year of college. Non-traditional freshmen are 21 years or older. Non-traditional freshmen do not fall under this policy. Freshmen living off-campus do not fall under this policy.

Pre-college credits, advanced placement credits, CLEP credits, and the like are not relevant to this regulation. Any credit awarded for coursework taken prior to high school graduation, or during the summer following graduation, does not change student status as a freshman or first year college student.

Students entering their second year (i.e. third semester) at the University are eligible to register a vehicle on campus even if they have not completed enough credits to obtain sophomore standing. They are no longer considered first year college students. Students who begin as freshman in the spring semester of an academic year are permitted to register a vehicle on campus for the coming fall semester, even though they may not have accumulated sufficient credits to attain sophomore standing.

Definition: New Applicants are residential freshmen who are new to campus starting the spring 2011 semester and are in their first year of college.

Students who can demonstrate a compelling need or who would suffer undue hardship due to the restriction on residential freshman cars can petition for a waiver. Waivers are reviewed by a committee of staff and students and will be kept to an absolute minimum.

Waiver requests must be approved prior to bringing the vehicle to campus. If approved, the student will be able to purchase a parking decal permit for the academic year. To submit a request for a waiver, students must complete the online waiver request form. Submit waiver requests to FreshmanParkingWaiver@odu.edu After the waiver request deadlines, the application process is closed.

After assessing required documentation, the committee may grant a waiver based on space availability and level of hardship. If waiver is granted, a permit to park in a designated lot may be considered in lieu of close-in or residence hall parking. Decisions determined by the Committee are FINAL. No further waiver requests will be accepted for review. It is vital to provide the necessary documentation at the time of the request. Once the request has been reviewed and a decision rendered, there is no further appeal. Decisions of the committee are usually available 2 weeks after the request deadline. All materials including waiver request and supporting documents must be in the hands of the committee by the designated date to be considered.

Falsifying information: The Honor Code encompasses a wide range of behaviors which have specific importance to your waiver request. Honesty in presenting all the facts necessary for the Committee to make an informed evaluation and decision is expected. Your signature verifies your understanding of the Honor Code as stated in the ODU Student Handbook and its relevance to the waiver request.

Freshmen who obtain a parking permit by providing falsified information, as well as upperclassmen who attempt to purchase a permit for a freshman will have future parking privileges revoked and may face judicial action.

The resident decal is available for residential freshmen who have obtained permission to have a vehicle registered on campus. It is important to note that no student under consideration for an exception should bring a vehicle to campus until approval to purchase a residential decal has been granted. Please allow two (2) weeks for the approval process.

The resident decal allows parking at designated locations.

Students who wish to petition for a waiver may do so by completing and submitting a Residential Freshman Waiver Request and other supporting documents. Documents must be submitted to the Office of Transportation and Parking Services. Submitting a request for a waiver does not guarantee approval nor should acceptance of the request by PTS be construed as a commitment to approve the waiver.

Exceptions are granted for the following reasons, with documentation that positively demonstrates the need for the request. It is the student's responsibility to provide the necessary documentation to support part-time employment (at least 20 hours per week), medical reasons or extenuating family circumstances. Individuals with this privilege may register only one vehicle and must display the parking decal provided. Specific information for each exception is listed below:

Requests for exception based on part-time employment should be submitted online once employment has been secured. Approval will be granted upon successful verification of employment and schedule meeting the minimum 20 hours per week requirement. The Freshman Resident Parking Waiver Committee reserves the right to verify continuation of employment throughout the semester. Decal holders are responsible for ensuring that the most current employment information is on file. Updated information may be provided via an electronic document or may be faxed to 757-683-3194. Failure to provide updated information may result in suspension or loss of privileges. Petitions for approval are not automatic and are generally given only when a student's transportation circumstances cannot be accommodated by local Transit Service or the Campus Connect Program. Freshmen are strongly encouraged to find employment either on campus or in the local community. Appeals will be granted in this category on a very limited basis. Appeals should include a signed, notarized letter on company letterhead from employer stating days and hours of employment. Letter shall include employer's telephone number. A current payroll stub may also be required.

Requests for exceptions based on medical reasons (physical disability or illness) of the student requiring transportation off campus should be submitted online and must provide the necessary documentation to positively prove the need. Students requesting a waiver in this category must register with the Office of Disability Services prior to submitting waiver request. Petitions for approval are not automatic and are generally given only when a student's medical appointments cannot be accommodated by local Transit Service or the Campus Connect Program. Medical reasons require a letter from a licensed physician indicating a legitimate medical need. This letter should explain in detail the nature of the problem, the reason(s) for the student to have ready access to their own transportation and the time-frame being projected for this need.

Requests for exceptions based on extenuating family circumstances requiring transportation off campus should be submitted online and must provide the necessary documentation to positively prove the need. Petitions for approval are not automatic and are generally given only when a student's family circumstances cannot be accommodated by local Transit Service or the Campus Connect Program.

Requests for exceptions based on University obligation or commitmentrequiring transportation off campus should be submitted online and must provide the necessary documentation to positively prove the need. University obligations or commitment reasons require a letter from a University sponsor/coach/instructor indicating a legitimate need. This letter should explain in detail the nature of the problem, the reason(s) for the student to have ready access to their own transportation and the time-frame being projected for this need. Petitions for approval are not automatic and are generally given only when a student's transportation circumstances cannot be accommodated by local Transit Service or the Campus Connect Program.

Academic - requires a legitimate written justification from faculty member stating the reason for exception and must include description of approved off-campus credit-bearing program.

Other exceptional circumstances are at the discretion of the Parking Appeal Board.