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Budget Resources

Banner Training

Hands-on Banner training is available to Banner users through the University community who need to learn the skills necessary to use the administrative computer system.

* ETF Procedures - ETF Procedures

Banner Sub Codes

Banner Sub-Account Codes Updates for FY2011

The links below have the full listing of the sub-account codes for expenditures, transfer payments, and revenues to be used in the budget process and as a reference document throughout the year.

The BANNER and Commonwealth CARS codes is a detailed listing of the account and sub-account codes for expenditures and transfer payments. It is for use in identifying a category of expense or transfer payment in the budget process and later, during FY 2010-2011, for coding purchase requisitions, purchase orders, LLPOs, travel documents, etc.

The Revenue Codes contain listings of revenue account and sub-account codes. It provides the codes in numerical order with a short descriptive title of the type of revenue. It also provides interface information to the Commonwealth Accounting and Reporting System (CARS) revenue source codes. The interface information is for those individuals that work with the Commonwealth codes.

In selecting the appropriate code, please be sure to select a code that applies to your budget unit. For example, if the budget unit is Commonwealth E&G funded (Budget code begins with a 1), you must select from the list that applies to Ledger 1. Further, if the budget unit is Auxiliary Enterprise funded (Budget code begins with a 3 or 4), you must select the code that applies to the function of the budget unit. For example, there are two codes for miscellaneous income; 3900 is for miscellaneous income earned by non-Athletic units and 3905 is for miscellaneous income earned by Athletic units.

If you should have any questions concerning the contents of the listings, please call the Budget Office at 3-3127 or the Office of Finance at 3-3257.

Budget/Funding FAQ's


Current University Practice

  • Starting Pay: Positions are base funded at the salary of the incumbent. If a new position starts higher than entry level of band, and the exceptional salary offer is approved, and there are sufficient funds in the base, the position absorbs the cost. Otherwise the department will need to cover the differential.
    If the position starts at the lowest salary of the band, but the base salary of the incumbent was higher, then the turnover differential between the base and starting salaries is transferred to the department's 4012 account.
  • Promotions: All promotions within the University or state system are funded by department.
    Voluntary Transfer: These are usually cost neutral, however, if there is a change in grade and step, then the department funds the difference.
    Voluntary Demotion: These are usually cost neutral, however, if there is a change in grade and step, then the department funds the difference if the salary is higher or absorb the turnover if the salary is lower.
  • Temporary Pay: The department usually covers the cost of the temporary pay, but has the option to request the attrition from the vacant position. The requests are generally approved, since it is to be used for workload replacement. Of course, this assumes that attrition is available after leave payout for the incumbent.
  • Role Change (Upgrades): The department funds all position upgrades. Reallocations can be made within the department in which they may downgrade other positions to cover the costs of the upgrades.
  • Role Changes (Downgrades): The departments keep the funding differentials of downgraded position actions.
  • Establishments/Abolishment: Unless approved in the budget process and funds are allocated by the President, the department needs to cover the cost of any newly established positions, but may retain the funds from any abolished positions.
  • In-Band Adjustments: Department covers unless approved in the budget process and funds are allocated by the President.
  • Performance-related Actions: All performance-related increases are funded centrally.
    Competitive Salary Offer: All competitive salary offers are funded within the department's resources.

What do the different funding ledgers mean?

Ledger Source Use
1 Tuition & State Revenues Educational & General and other current unrestricted revenues and expenditures. Activities related to ODU's educational objectives such as instruction, research, public service, academic support, student services, institutional support and maintenance of physical plant.
2 Various Local clearing accounts.
3 Student Fee funds and enterprise self-generated revenues Auxiliary Enterprise (current unrestricted revenue and expenditures) are activities that exist to furnish goods or services to students, faculty and staff.
4 Student Activity fees and self-generated revenues Auxiliary Enterprise (current local unrestricted revenue and expenditures); Student activities, clubs and organizations.
5 External funding from sponsored programs activities Sponsored programs current restricted expenditures, such as grants, contracts or other externally funded activities.
6 Gift Income Restricted Gift funds for specific academic programs and initiatives.
7 State Appropriation, Revenue Bonds, and Auxiliary Enterprise Funds Capital Projects
8 State Appropriation, Scholarship/Fellowships Restricted Financial Aid and Scholarships, Fellowships, Eminent Scholarships