FY13 Year-End Process for Open Encumbrances
The FY13 year-end process for open encumbrances will be as follows:
- Open encumbrances with balances less than $500 will automatically be liquidated and closed on July 15, 2013. If you have not completed a receiver prior to the liquidation and close of the encumbrances, you should submit a paper receiving report to the Office of Finance.
- Open encumbrances greater than $500 will be encumbered in FY14. The encumbrance balances will be posted as FY14 commitments to be paid out of FY14 funds. There will be no change to the FY13 encumbrances.
Departments are responsible for ongoing monitoring of their open eVA purchase order encumbrances in Banner. Open encumbrances can be accessed by budget code using the FGIOENC screen in Banner. Liquidation requests for FY13 encumbrances are due in Procurement Service no later than June 15, 2013. See the Liquidation Request form attached.
eVA users: If encumbrances greater than $500 should not be encumbered in FY14, a change order will be required to reduce the eVA purchase order by the remaining balance.
Non-eVA users: Contact Procurement Services for additional guidance.
If you have any questions concerning this process, please contact Procurement Services at 683-3105 or firstname.lastname@example.org.
Posted By: Laronda Davis
Date: Wed Jun 26 16:28:02 EDT 2013