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Migration Process

Temporary Account

When the time comes for your department to review its migration work, you will receive information for a temporary account to access CQ.

The temporary account is a read-only account, permitting users to view content on the website. It does not allow for any editing or publishing.

The temporary account is for:

  • Unit directors or other departmental staff who need to review migration work, but will not be trained on the WCMS.
  • Content managers who have not completed the WCMS training.

Content managers who have completed WCMS training may use their individual logins to access the system.

First Steps

  • For many offices, there is already substantial migration work completed behind the scenes.
  • Web Communications (WebComm) will check this migration work.
  • A member of the WebComm team will contact the designated content owner or content manager to determine if you wish to have WebComm do the initial migration work or if you would prefer to do much of the migration yourselves.

If Web Communications Completes Initial Migration...

  • WebComm will work to bring in the existing content from the legacy (ww2) site into the web content management system (WCMS).
  • After substantial completion of the migration work, the WebComm team member will contact the content manager(s) and ask for a departmental review of the migration work.
    • Content owners who have already completed the WCMS training may use their individual WCMS accounts to access the system and review the migration work.
    • Content owners who have not yet completed the WCMS training will need to utilize the temporary account provided (see inset above) to access the system and review the migration work.
  • The WebComm team member and the content manager(s) will work together to make any necessary changes and corrections.
  • When the migration work is satisfactorily completed, the budget unit director or content owner will submit the migration approval form (see below).

If the Department Completes Initial Migration...

  • At least one content owner in the department must have completed the WCMS training.
  • The content manager(s) will work to bring in the existing content from the legacy (ww2) site into the web content management system (WCMS).
  • The WebComm team member and the content manager(s) will work together to make any necessary changes and corrections.
  • After completion of the migration work, the content manager or content owner will request a final review from WebComm.
  • After WebComm approves the migration work, the budget unit director or content owner will submit the migration approval form (see below).

Completing the Migration Process

  • When migration work is satisfactorily completed, the budget unit director or the content owner must complete and submit the migration approval form.
  • Once the migration approval form is received, WebComm will remove all redirects and "In Development" banners and publish all of your department's pages.
  • Your legacy (ww2) content will be zipped, archived and a redirect to the new site placed at your legacy site's index page.
  • Your content owners and contributors will receive access to edit your department's website content.

Once your content managers & contributors have access...

  • All edits to your department's content should be performed by them.
  • All calendar entries (including entries for the University Master Calendar) should be posted by them.
  • WebComm is available to assist with usage issues, content review and advice and management of shared/University-level pages on which your department has content.