Throughout the year, various programs, events, and expectations are in place for student organizations and their leaders to maintain an active relationship with the University. Furthermore, the Office of Leadership and Student Involvement provides ongoing training and leadership development for organization members and officers. Below are important programs and deadlines that are crucial to the success of student organizations.
Each year, currently registered student organizations are required to re-register their organization in order to ensure that the University has current and accurate information regarding the organization.
Re-registration is accomplished via Monarch Link.
An organization student administrator (with Administrator access on Monarch Link) must access the organization portal, click on the Settings tab along the left-hand side of the page, and update any and all information on the organization's complete profile.
Failure to re-register your organization will result in your organization's loss of registration status, requiring that the entire application process must be completed in order to re-start your organization. Additionally, any funding that your organization has been allocated by SGA for the year will be removed from your Monarch Link budget.
This year's re-registration window is now closed. Each year, the registration opens during the first few weeks of fall semester.
Each year, the Student Government Association reviews annual budget requests submitted by student organizations (that are registered as Recognized) outlining their anticipated operating costs for the upcoming year.
Each request is reviewed by the SGA Finance Committee as well as volunteer ODU Faculty/Staff, and a detailed amount of funding is allocated to the organization to be used throughout the upcoming year. New organization (that have been registered for less that two full consecutive semesters) are limited to a $500 initial annual budget.
Budget requests are submitted via Monarch Link and, according to SGA bylaws, are due by 5:00PM on the second Friday of February. Additionally, several budget management and budget request training sessions are offered throughout the year. Organizations seeking to apply for an annual budget must attend one of these budget sessions prior to applying for an annual budget.
Annual budget requests for 2014-2015 are due by 5:00PM on Friday, February 14th, 2014.
Requests can be submitted via the Treasury tab on your organization's Monarch Link portal - availability coming soon.
The Student Government Association asks that all organizations are active and contribute to the betterment of the uiniversity environment. Those organizations requesting an Annual Budget are required to achieve various Points and Standards in order to receive full funding of their SGA-allocated funds. For a list of these Points and Standards, and for a more detailed explanation of how they impact an organization's funding, visit the Monarch Link explanation here.
Recruiting and Training
The Involvement Fairs are great opportunities for you to spread the word about your organization to the campus community (and have a fun time while doing it). At the beginning of each semester, the Involvement Fair invites students to meet and greet representatives from student organizations to get more information about their mission, activities, and how to join.
Student organizations must register prior to each fair - your registration will provide you with one 8-foot table and two chairs on the day of the event. The Fall involvement Fair takes place on Kaufman Mall during the Week of Welcome and is open to all registered student organizations. The Spring New Organization Involvement Fair takes place in Webb Center at the beginning of spring semester in January - this fair is open only to those organizations who are brand new to campus and have registered with the university (for the first time) during the previous fall semester.
Dates and registration for the Involvement Fairs can be found on Monarch Link.
This session is for active members/officers of recognized student organizations. Whether your organization is new or you are new to the responsibilities of managing a student organization on the ODU campus, you will learn the essentials from this one hour workshop.
Orientations occur throughout the year - review the dates/times and register for a session using Monarch Link.
These one-hour sessions are a forum for student organizations to join each other in planning, networking, voicing concerns, seeking resources or simply sharing information. Each session will have a centralized topic to guide conversation. However, the time spent in the session will be focused on providing Presidents an opportunity to network and collaborate on ideas and problem-solving.
*In the event the there is a schedule conflict, Presidents are also encouraged to send an officers to represent the organization. Review the dats/times and RSVP for a session via Monarch Link.
Current student organization officers are encouraged to register and attend the Monarch Leaders Retreat. The retreat provides participants the opportunity to further explore their personal leadership style and develop strategies to effectively lead others. Participants will have the opportunity to connect with other student leaders, faculty, and staff on campus.
The retreat includes team building activities, a networking dinner and panel, and much more! Students will leave the retreat having explored their own leadership style, identified effective leadership strategies, and examined student leadership at ODU.
Learn more by visiting the Monarch Leaders Retreat page.
Each fall and spring semester, Leadership and Student Involvement hosts Leadership Lab. During the lab, student leaders have the opportunity to select from informative sessions on many aspects of leadership development. Several sessions are geared specifically towards student organization leaders and officers. These sessions provide students with basic essentials that are needed to become successful and effective leaders both within their organization and beyond!
Learn more by visitiing the Leadership Lab page.
The Leadership Library is a collection of hardcopy resources (books, audio, video, etc.) that are available to check out from the Office of Leadership and Student Involvement. Resources include references on leadership development, organization strategies, ice breaker examples, and much more!
Browse the directory and check out a resource for your organization today!
Many organizations are actively engaged in service within the University community, throughout Hampton Roads, and beyond! The Center for Service and Civic Engagement (CSCE) in the Office of Leadership and Student Involvement hosts sereral campus- and community-wide events throughout the year to engage student organizations in service. Additionally, the CSCE has developed strong partnerships with area agencies and frequently connects those community partners with student organizations to organize service events. The CSCE is an organization's prime stop for identifying ways to get more civically engaged as a Monarch.
The CSCE office is found within the U-Center, located next to the Office of Leadership and Student Involvement in Webb Center.