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Educational AccessibilityTesting Policies & Procedures

  • Students must meet with instructors to provide the Faculty Accommodation Letter and Acknowledgement Form. Both students and instructors are required to sign the Accommodation Acknowledgment Form which should then be returned to the Office of Educational Accessibility and will be placed in the student's file.
  • A Test Request Form must be submitted online at least ­­5 business days in advance of the scheduled quiz or test. (If a test is scheduled for a Monday, your request should be submitted by the previous Monday as weekends do not count toward the 5 business days). The form is available at http://studentaffairs.odu.edu/educationalaccessibility/testrequestform.php
  • OEA will not administer tests on a walk-in basis.
  • Instructors are not responsible for providing quizzes, tests, or exams to the Office of Educational Accessibility without receiving an official Test Request from OEA.
  • There is no penalty for signing up early for a quiz, test, or exam. Most instructors provide syllabi at the beginning of each semester which indicates their testing dates.
  • Instructors are notified of the operating hours of the OEA Testing Center as well as the common accommodation of up to double time on tests; instructors know they may need to make allowances for students to take their quiz, test, or exam at a time different from the rest of the class because of this.

  • The scheduled time of a requested test in OEA may not deviate from that of the class's scheduled time unless written permission from the instructor is provided OR the scheduled time of the class takes place outside of OEA Testing Center hours of operation.

  • If circumstances require a student to cancel, reschedule, or make some other change in a testing appointment, this information must be submitted to both the instructor and OEA in writing.

  • If a test is rescheduled, the instructor must notify OEA with the approved new date/time at least 24 hours prior to the scheduled test. Failure to do so may prevent OEA from being able to administer the test.

  • Students are expected to arrive on time and begin their test as scheduled.

  • OEA will not administer tests to students who arrive exceedingly early or late or on the incorrect day.

  • Study time will not be allowed past your scheduled appointment time.

  • A 20 minute grace period will be observed. If the student arrives more than 20 minutes late, the instructor will be notified of the student's tardiness.

  • Students who arrive more than 20 minutes late or miss a scheduled test must contact the instructor for further instructions. The missed test will not be administered by OEA without written permission from the instructor.

  • Test sessions are proctored by OEA staff and digitally recorded.

  • Students are expected to abide by the ODU Honor Code while testing in OEA. If any student is found to have violated this code, testing will be stopped and the instructor will be contacted. Decisions regarding academic dishonesty are not determined by OEA, but are done in accordance with University Policy.

  • No items, other than those indicated by the instructor or related to an accommodation, will be allowed in the testing environment. OEA will supply scantrons and scratch paper; if these items are used, they will be submitted with the test. Book bags, cell phones, and other personal belongings are placed in the Testing Coordinator's office during test administration.

  • Students are not allowed to make phone calls or answer phone calls while taking a test unless they take place on an OEA phone with a staff member present.

  • It is a privilege to use OEA's Testing Center, not a right. Failure to comply with these procedures, or violations of the honor code, can result in the student losing the privilege of taking any or all quizzes, tests, or exams in the Testing Center.