ODU developed a set of Word templates that were completed by all academic programs and administrative units. Based on a commendation received in part for the use of an Access database to track assessment reports in Student Affairs, it became clear that an assessment management system was needed. Within a couple of years of the 2002 reaffirmation, a Virginia peer institution - Virginia Commonwealth University - developed WEAVEonline (WEAVE). WEAVE was built on a typical assessment planning and reporting model as represented by the acronym WEAVE.
ODU purchased WEAVE in 2005-06 and began implementing it in 2006-07. In 2010-11 the Assessment Team continued to fine tune the assessment reports, engage more units in the process and evaluate their progress. The Assessment Team was also reorganized to assign a Senior Research Associate and Research Associate to each college and vice presidential area to better assist them in completing the assessment process. As displayed on the assessment timeline / cycle, after the reports are completed by September 30 each year, the Assessment Team evaluates each assessment report and provides feedback in October through November. Based on this feedback, academic programs and administrative units are encouraged to update their assessment plans. Academic programs and administrative units collect data through April and then begin entering their results and developing action plans to improve their programs or units. The assessment team is available throughout the process for consultation, training, and assistance.