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Incompletes, Withdraws and Z Grades

All questions regarding grades and grade changes should be directed to the course instructor. Consult the course syllabus or the Faculty/Staff Search for contact information for your instructor, or look up the course in LEO Online for an e-mail link to the instructor.

POLICY ON INCOMPLETE GRADES

A grade of "I" indicates assigned work yet to be completed in a given course, or absence from the final examination, and is assigned only upon instructor approval of a student request.

The "I" grade may be awarded only in exceptional circumstances beyond the student's control, such as illness, and only after 80% of the time allocated for the course has elapsed and substantial progress has been made toward completion of course requirements with the exception of courses that do not fit within the traditional semester calendar.

In cases of exceptional circumstances beyond the student's control, it is the responsibility of the student to approach the instructor to request an "I" grade and to provide documentation, including a written statement of when the work will be completed, to support the request. The authority to award an "I" grade rests with the instructor, whose decision is final.

Students whose requests for "I" grades are approved must not re-register for the class until the "I" grade has been resolved.

The "I" grade becomes an "F" if not removed by the last day of classes of the following term (excluding the exam period) as follows:

  • "I" grades from the Fall term become "F" if not removed by the last day of classes of the Spring term.
  • "I" grades from the Spring term and Summer session become "F" if not removed by the last day of classes of the Fall term.
  • An "I" grade may be changed to a "W" (official withdrawal) only in very unusual circumstances and when the student's situation has changed since the "I" grade was awarded. In these cases, the request for a change to a "W" must be made in writing, documented, and approved by the instructor, department chair, and dean. Students will not be allowed to graduate until all grades of "I" have been resolved.
  • Grade changes from "I" (or "I" rolled to "F") to another grade must be made in writing. See Grade Reporting for more information on grade changes.

Questions about "I" grades should be addressed to the course instructor. Grade changes submitted by faculty are processed as soon as they are received in the Office of the University Registrar.

A grade of "II" indicates incomplete work not subject to the time limits described above for "I" grades. The "II" grade can be used only in those courses directly related to the research for and preparation of the graduate thesis/dissertation.

OFFICIAL/UNOFFICIAL WITHDRAWAL

Drop vs. Withdraw
Students who drop classes by the drop deadline incur no financial obligation or grade for those classes. After the drop deadline, students may withdraw from classes and a financial obligation is incurred. Note: Students are NOT dropped from classes for nonpayment of tuition.

Withdrawal from classes occurs after the deadline to drop classes. Drop and withdraw dates for each term are available at the web sites of the Office of Finance and the Office of the Registrar (published on the Academic Calendars). Complete information on withdrawing from classes is available in the University Catalog. Students who withdraw through the 10th week of classes are encouraged to contact their instructor, advisor, and financial aid counselor to discuss the implications of withdrawing.

The grades of "W" and "WF" on a student's academic transcript indicate withdrawal from a course as follows:

Official Withdrawal

  • After the first 7 calendar days of the semester and through the end of the 10th week of a regular semester (or its equivalent for nonsemester courses), a student may withdraw from any course with a grade of "W" assigned. The "W" grade is not computed in a student's GPA.

During this withdraw period, no instructor signature is required and the withdrawal may usually be accomplished via LEO Online, or by submitting a completed Drop/Add/Withdraw Form to the Office of the Registrar (Distance Learning students may submit the form to the Site Director or the Office of Distance Learning, or the Office of the Registrar).

Students with financial or other registration holds will not be able to withdraw online and must submit the Drop/Add/Withdraw Form (by the published withdraw deadlines) to the Office of the University Registrar. Distance Learning students may also submit the form to the Registrar's Office, or to the Site Director or the Office of Distance Learning to be withdrawn from a course or courses.

Students who withdraw from classes by any method should verify the withdrawal in LEO Online (by viewing the Registration History).

  • After the 10th week of a regular session (or its equivalent in a nonsemester course), the student must submit a written petition for permission to withdraw (Request for Exception -- Permission to Withdraw After Midterm) to the instructor and the chair of the department offering the course. Two signatures are required.

If permission is granted by both, the student will be withdrawn and a grade of "W" will be recorded when the form is presented to the Office of the University Registrar. If permission is not granted by both, the student will not be allowed to withdraw from the course. Any appeal of decisions should be brought to the dean of the college offering the course. The Request for Exception must be submitted by the last day of classes for a term.

Unofficial Withdrawal
A student who stops attending classes without officially withdrawing will receive a grade of "WF" except if the student's performance has been an "F", in which case a grade of "F" will be assigned.

The grade of "WF" will carry no quality points, but will be computed in the student's grade point average.

Non-attendance does not relieve students of the financial responsibility for tuition charges after they are registered for a class.

A grade of "Z" indicates that no grade has been submitted by the instructor for the student. All questions regarding unreported grades should be directed to the course instructor.

All "Z" grades require a written Grade Change Form, submitted by the instructor, to record the student's actual grade.

"Z" grades will be converted to a grade of "F" if not removed by the last day of classes of the following term (excluding the exam period), according to the same schedule as the conversion of incomplete ("I") grades.

Students will not be allowed to graduate until all grades of "Z" have been resolved.