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Frequently Asked Questions

Applying for Graduation

How do I apply to graduate?

To apply for graduation, use one of the following methods:

  • (Preferred method) Complete the online application for graduation in LEO Online by clicking Apply to Graduate under the Student Records menu.
  • Complete a Graduate Application for Graduation (graduate students) or an Undergraduate Application for Graduation (both forms are fillable online). The application for graduation is available by downloading the form, completing it online and printing, or obtaining the form from the Registrar's Office.
  • NOTE: Students receiving two degrees should use the paper/PDF application.

Declared, degree-seeking undergraduate students who have earned more than 102 academic credits will be reminded via e-mail to the ODU e-mail account that they should apply for graduation. The e-mail includes instructions on how to apply for graduation.

When do I need to apply for graduation?

Students should apply for graduation approximately 6 months prior to the degree semester. Deadlines for applications are listed on the detailed Academic Calendar for each term, or see Applying for Graduation.

How do I indicate that I am pursuing two degrees? What is the difference between a double major and a second undergraduate degree?

Second Degree:

The University will permit a student to acquire a second baccalaureate degree, provided that he or she: (1) pursues a different course of study; (2) meets all University, college, school, and departmental requirements (credits earned for the first degree may be applied, if suitable, toward the second degree); and (3) completes a minimum of 30 semester hours at Old Dominion University that are beyond the requirements for the first degree. A minimum of 150 credit hours is required for students earning two baccalaureate degrees from ODU. If the degrees are to be awarded simultaneously, a graduation application listing both degrees must be received and degree certifications must be submitted through the respective advisors for each degree program. Complete information is available in the University Catalog (Second Baccalaureate Degree).

Second Major:

The University permits an undergraduate student to pursue a second major. A student pursuing two majors must meet all the degree requirements of one major and at least the departmental requirements of the other. (Most professional degree majors require completion of both the departmental/school and the college requirements.) Requirements for both majors MUST BE COMPLETED PRIOR TO RECEIVING THE BACCALAUREATE DEGREE. The student will receive one baccalaureate degree. Both majors will appear on the transcript. The degree awarded will be determined by the major to which University and college requirements are applied. Prior to undertaking the second major, the student must have the program approved by the appropriate chief departmental advisor/chair and dean. If you are pursuing a double major, your notification letter should include information on both majors. Complete information is available in the University Catalog (Second Major).

After I have applied for graduation, how can I make changes to my application?

If you wish to change your application by, for example, changing your major or adding a minor, you must notify the University Registrar in writing or by e-mail to graduate@odu.edu. It is imperative that both the Office of the University Registrar and the academic department be notified of any changes to majors, minors, and concentrations.


Commencement

Where can I get information about Commencement exercises?

All activities related to Commencement are managed by the Office of University Events, 106 Koch Hall, (757) 683-6797 or e-mail commencement@odu.edu. Please refer to the Tickets web site for more information.

Can I "walk" during the Spring commencement even though I have applied to graduate during the Summer?

Yes. Students who apply for graduation one week prior to the deadline for Summer graduation may participate in Spring commencement. Information on tickets for commencement is available at the Tickets web site.

May I graduate in the Spring and still take classes in the Summer?

Yes, however, a registration hold is placed on your account until you are re-admitted in a new status (2nd degree, graduate, or non-degree). You must also complete a new Application for In-state Tuition when your status changes, in order to qualify for in-state tuition rates. Courses taken subsequent to the award of your degree cannot be used to meet requirements of the degree already awarded. Contact the Office of Admissions for more information.

Is there a commencement ceremony held for students who graduate in August?

No, there is no commencement ceremony held in August. You may walk in the May ceremonies.


Completeing Requirements

Why is credit sometimes disallowed?

Credit is disallowed for reasons such as: duplicate coursework, exceeding the number of hours allowed for a repeatable course, or remedial (General Studies, GNST) courses.

What if I realize I am not going to complete my degree requirements by the end of the term for which I applied? What should I do?

Students who are graduating at the end of the current term will have a hold that prevents further registration. If you need to take courses beyond your expected graduation date, you must notify the Registrar's Office in writing or by e-mailing graduate@odu.edu to change your graduation date and request that the hold be lifted.

What should I do if I want to transfer in the final credits needed to complete my degree?

To transfer coursework to a degree program at Old Dominion University, you must first receive permission from your academic department. Students must have a final official transcript from the university you attended sent to the Office of Admissions, 108 Rollins Hall, Norfolk, VA 23529.

If I have a question about meeting departmental requirements, with whom should I talk?

Students with questions about meeting departmental requirements should consult your acedemic advisor or another departmental representative. Distance learning students should contact your Site Director or the Office of Distance Learning.

How many credit hours do I need to complete a double undergraduate degree (not a double major)?

At least 150 hours are required to complete a double undergraduate degree.

What are resident credits?

Resident credits are those earned through classroom attendance and coursework completed at ODU.

How many resident credits do I need to earn an undergraduate degree from Old Dominion?

A minimum of 25% of the total number of credits required for the degree must be resident credits. For example, 30 credits in a 120-credit degree program qualifies as 25%.

What is the grade point average (GPA) requirement for an undergraduate degree?

You must have a minimum overall GPA of 2.0. Departmental requirements for GPA in your major may be higher.


Diplomas

Will I receive my diploma at the commencement ceremony?

No. All diplomas for students receiving undergraduate or graduate degrees are distributed by mail approximately 4-6 weeks after the commencement ceremony.

Do students receive an additional diploma for a double major?

No. Students who complete a double major will be recognized on the student's transcript.

Do majors and minors appear on the diploma?

No. The major is listed on the transcript but is not printed on the diploma. The minor is listed on the transcript but is not printed on the diploma.

How long will it be before I receive my diploma?

Diplomas are mailed to the permanent address on file with the University Registrar, unless you have instructed the Graduation staff to mail your diploma to an alternate address. You can keep your address up to date by using LEO Online.

What is the size of the diploma?

The diploma is 11x14" and displayed horizontally.


Transcripts

How is my grade point average (GPA) figured?

The GPA equals quality points divded by credit hours. GPA is NOT rounded up. Term GPAs are NOT averaged to determine the overall GPA. The overall GPA is calculated on the basis of total quality points divided by total credit hours. See GPA Calculator for more information.

What GPA will show on my transcript?

Your semester and your cumulative GPA are printed on your transcript. The semester GPA is calculated only on coursework completed for an individual semester. The cumulative GPA is based on ALL courses you have taken at Old Dominion University.

Is a transcript automatically mailed to me when I graduate?

No. You must make a request in writing to receive an official transcript. Please see Transcripts for complete information and instructions on obtaining official and unofficial transcripts.