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Active Projects

ProjectDescriptionSponsorProject TierManagerEndStatus
Videostream (PLE) Database ServerPLE Database for moving login module and other components to Database Andy CasielloTier 2Vaibhav Dani02/03/2014Project completed with expected results
OpenDS Replacement ResearchOpenDS serves as the General Campus LDAP and provides authentication for nearly all non-Active Directory services. OpenDS lost community Support during the Sun->Oracle purchase and has essentially been deprecated. This project is to evaluate the current LDAP server landscape to determine a suitable replacement. John (Doug) StreitTier 1Todd Dergenski02/28/2014No Status
Alternative ODU Website for Emergency Preparedness Provide a method for the existing University web to give way to an emergency site that provides only urgent information and is maintained by University Marketing and Communications, anytime, from anyplace.Jennifer MullenTier 1Grace Little03/10/2014Project at risk with corrective actions
Cisco Unified Communications Upgrade to 9.1Upgrade Unified Communications cluster from v 8.x to 9.1 and move cluster from stand-alone servers to VMs. Convert to 10-digit dial plan. Integrate with LDAP. Design the configuration of the system to be positioned to role out advanced features such as user interfaces, remote access, Jabber\Softphone, Lync and Exchange intergration, and voice mail access. This project has recieved funding approval.Rick LovelaceTier 3Todd Cairns03/17/2014Project at risk with corrective actions
Roles, Affiliations and AttributesDefine roles, affiliations and attributes, and the data that identify each.Grace LittleTier 2Grace Little03/19/2014No Status
IPVS VM and Central DatabaseResearch the possibility of moving the IPVS recording servers to VM and using a centralized database.Wayne C. JonesTier 1Allan Fabila03/21/2014Project at risk with corrective actions
Research Storage MigrationResearch mass storage currently exists on server pegasuss which is an HSM storage system. We would like to move the existing data to a new storage array.Rizwan BhuttaTier 1John Pratt03/28/2014Project at risk with corrective actions
Hobsons - Retain IIDetermine data elements and processes needed to support the integration of data from various systems into and out of the Retain CRM. Data will be integrated from disparate systems like housing, preview and banner so that communications can be built to support success of students.Ellen NeufeldtTier 2David Kozoyed03/28/2014Project is on track
Window/Linux Enviroment Security Patch ApplicationRusty WaterfieldTier 1John Pratt03/31/2014Project completed with expected results
Upgrade/Replace IPVS Recording ServersNeed to replace IPVS recording servers which are coming close to maintenance contract Rick LovelaceTier 1Allan Fabila03/31/2014Project at risk with corrective actions
Infrastructure LCR Plan FY13OCCS maintains a large infrastructure of servers, storage and equipment that is used throughout the University to deliver systems and services for both academic and administrative use. All equipment purchased by the University for infrastructure use is bought with a minimum of 3 years of hardware maintenance and preferably 5 years of maintenance. At the end of the useable life of each item, hardware must be replaced with equipment of like functionality to insure the system continuance. This project encompasses the hardware lifecycle replacement for all hardware that is currently in operation for the University where the lifecycle replacement date arrives between 7/1/12 and 6/30/2013.Rizwan BhuttaTier 2John Pratt04/11/2014Project at risk with corrective actions
Secure FTP Server ReplacementOCCS currently provides a secure FTP system behind the imaging firewall that allows systems on and off campus to upload PII and other sensitive data that is then transferred (by automated systems) to sensitive systems behind other firewalls such as the admin firewall. The current system uses the application Pragma Fortress which is extremely old and outdate. Additionally there are system limitations to Pragma Fortress because of its age that is limiting it's use and availability today. This internal OCCS project is to research and discover a replacment product that can operate in a virtual environment and deliver the needed secure ftp services for systems at a minimal cost.Rusty WaterfieldTier 1John Pratt04/11/2014Project at risk with corrective actions
ARMICS Control RedefinitionsSeveral components of our administrative system, related processes, and compliance reporting system have undergone or are undergoing substantial changes resulting in the need to develop and implement revised control definitions, implementations and monitoring. In addition, an organizational change with the addition of a University Controller warrant review of a financial integrity control. This effort will include internal IT audit, system owner, data owner, administrator and security collaboration. Recent changes include moving Banner under Monarch-Key authentication, replacement of our Security Information and Event Monitoring system that provided compliance reporting, life-cycle replacement of our administrative system, a new online Banner audit system, a new employee termination workflow, and a new University Controller.Rusty WaterfieldTier 2John (Doug) Streit04/15/2014Project is on track
Economic Forecasting Project Website & Database DesignA redesigned EFP website and database with new developed data capabilities that will allow users to view, manipulate, and download custom datasets of local and state demographic and economic data.James KochTier 1David Hamel04/21/2014Project is on track
FootPrints 11 UpgradeThe purpose of the project is to upgrade the production version of FootPrints to the latest version which is 11.Paula JamisonTier 1Candice Goodin04/25/2014Project at risk with corrective actions
Student Onboarding SystemDevelope a student on boarding system to help students navigate the administrative complexity of entering and conducting business affairs with the campus. This system will be a system of systems that will provide steps and tasks needed for students from the time of admission to the first day of class. This system will be designed in such a way that will allow components to be repurposed for routine on boarding tasks that students must complete prior to every semester and throughout the semester. This system will also be designed so that it can be expanded to include modules for the freshman, sophmore, junior and senior experiences. This system will help in aligning student services available on campus with the individual needs of the student. The student on boarding system will target first time freshman and transfer students.Jane Dane'Tier 2David Kozoyed04/25/2014Project is on track
Desktop and Laptop File System EncryptionPilot implementation and production deployment of File system based data encryption technololgies for the institution. John (Doug) StreitTier 2Emechete Ejike04/30/2014Project at risk with corrective actions
Openstack testingOpenstack is an opensource cloud computing platform. This project is to explore the product and its possible uses at ODURusty WaterfieldTier 1John Pratt04/30/2014Project at risk with corrective actions
Student Performance Business IntelligenceDevelop a Student Performance system using the business intelligence tools that will allow for colleges, departments and administrators to analyze student performance from the individual to the aggregate. This system will utilize data from various sources to determine student performance.Jane Dane'Tier 2David Kozoyed04/30/2014Project is on track
Hobsons ConnectImplement Hobson’s Connect to serve recruitment and enrollment needs that manage personalized communication plans and allows the university to reach future enrollment goals. Coordinated processes are needed for student portals, online applications, prospect management and landing pages, event management, reporting and assessment. This project relates directly to Strategic Goal 2. Gain a National Reputation Through Key Academic Programs and Scholarship. Specifically, objective B and C, coordinate and enhance promotional and recruiting activities and attract and retain quality graduate students.Ellen NeufeldtTier 3Diane Keleher04/30/2014Project is on track
Expansion of the HPC Turing clusterIn May of 2013 we purchased a new HPC cluster for a researcher in Bioelectrics. The new cluster set the groundwork for an exciting new cluster that will advance research opportunities at the university. This project will facilitate the expansion of that cluster.John PrattTier 2John Pratt05/08/2014Project at risk with corrective actions
Fixed Assets ODS reports Phase IIPhase II consists of 2 parts: 1. Modifying existing reports and 2. creation of three new ODS reports.Donna BeanTier 1Victoria Nicholls05/08/2014Project is on track
Implement a 26-month subscription to lynda.com for access to facuImplement Lynda.com, an online enterprise-level (faculty, staff, and students) on-demand software training library.M'Hammed AbdousTier 2David Hamel05/10/2014Project is on track
Convert IPVS Manament Server (batman) to VMImprove the operational reliability and redundancy of the IPVS safety camera system.Wayne C. JonesTier 1Allan Fabila05/15/2014Project at risk with corrective actions
WebEx DeploymentDeploy WebEx Cloud services to all Faculty, Staff and Grad StudentsRusty WaterfieldTier 2Matt Mankus05/16/2014Project is on track
BDM- Circulation ServicesConsolidate financial records in digital form and streamline financial function workflows for Circulation ServicesStuart FraserTier 1Diane Keleher05/16/2014Project is on track
CC-System Research and Academic BuildingWillie SpencerTier 2Kevin Guerin05/17/2014Project is on track
Check Printing Solution InstallationInstall the Intellecheck software. This is to replace the current check printing solution (Secure32) with a more current and vendor maintained application.Deborah SwiecinskiTier 1Dan Rogerson05/19/2014Project is on track
Finance BDM - A/R Cash ReportsDevelop new BDM application to support Accounts Receivable cash report documents. Space is needed for the impending Rollins Hall renovationMary DeneenTier 1Thuy Van Nguyen05/20/2014Project is on track
Form Fusion for Transcript ReformattingImplement the Evisions Form Fusion product to produce reformatted student transcripts.Mary SwartzTier 1Robert (Bob) Fricovsky05/23/2014Project is on track
Banner May 2014 UpgradeUpgrade Banner to support Financial Aid 8.20 and eTranscriptsMichael (Mike) LittleTier 3Michael (Mike) Little05/23/2014No Status
Monarch-Key UpdateUpdate the Monarch-Key System to more recent versions of Shibboleth and CASShib as well as Operating System Updates.John (Doug) StreitTier 3Todd Dergenski05/25/2014Project is on track
Parental NotificationProviding information and access to parents through mail, web and portalJane Dane'Tier 2Grace Little05/30/2014Project is on track
HP Universal and Xerox Global driver upgradeThis upgrade is meant to support the latest HP and Xerox Universal driver for the academic and administrative printers on campus.Wayne C. JonesTier 2Gerry Reyes05/30/2014Project is on track
Midas 3.0 User ExperienceDevelop Updated User Interface and User Experience for MIDAS based on collected suggestions, industry practices and focus group feedback. Additionally, must support Parent account creation through a MIDAS Person Repository as well as additional directory data management interfaces to support a MIDAS feed online directory.John (Doug) StreitTier 3Todd Dergenski05/30/2014Project is on track
Blackboard to Banner Upgrade ProjectThis project is being established to develop the interfaces necessary to provide near real time integration between the University LMS (Blackboard) and the University SIS (Banner). Near real time integration between Blackboard and Banner for this project involves the interactive exchange of all course information including CRN, faculty, student enrollment through the deployment of the SIS LIS components and the development and implementation of an automated process to improve grade exchange back to Banner. Carol SimpsonTier 2David Hamel05/31/2014Project is on track
Enterprise Panic Button SystemConvert the existing independent home based panic button systems to an enterprise class system which can provide detailed location information to ODUPD and the operational status of each button can be actively monitored.Rhonda HarrisTier 2Allan Fabila05/31/2014Project at risk with corrective actions
Adobe Connect Upgrade V9Upgrade the existing Adobe Connect Infrastructure from V8 to V9. Provision automation for Course and System management.Grace LittleTier 2David Hamel05/31/2014Project at risk with corrective actions
New Arts Studio Building (NASB)Communication infrastructure for New Arts Studio Building.Mollie McCuneTier 3Anthony Redifer06/01/2014Project is on track
Employee Changes WorkflowCreate a Banner workflow to notify departments on campus when a change is made to an employee record that may impact the services they need or access. This will include transfers across departments and promotions within department and even name changes.Cheri MurphyTier 1Dan Rogerson06/02/2014Project is on track
Fixed Assets ODS Reports Phase IIIPhase III consists of modification requests to existing reports Donna BeanTier 1David Kozoyed06/02/2014No Status
Systems Research & Academic Building – Communications InfrastructSystems Research and Academic Building is a new Engineering Building. It is a two story building or 50,501 sq ft. It's primary purpose will be for Labs and Administrative & Faculty Offices. IT will support/install Voice, Video and Data services.Willie SpencerTier 2Anthony Redifer06/12/2014Project is on track
New Arts Building (NAB)Capital Project for the Construction of the New Arts Building & Art Studio BuildingMollie McCuneTier 2Anthony Redifer06/13/2014Project is on track
ITS Website Phase IIEnhance the look, feel, and usability of the new ITS web site. Will work on Computing Hub site as well.Rusty WaterfieldTier 1Grace Little06/20/2014Project at risk with corrective actions
Student Success Collaborative Tool for Advisors (EAB)The student success collaborative is a system that provides data analytics and predictive modeling for student success.Carol SimpsonTier 2David Kozoyed06/27/2014Project is on track
NCAA Compliance Tool - GradesFirstApril BrechtTier 1John (Doug) Streit06/30/2014Project is on track
Cisco UC Test Environment and Collaboration Edge ServicesCreate a Pre-Prod test environment for the Cisco UC system and setup the Collaboration Edge service.Wayne C. JonesTier 1Jessica McConnell06/30/2014Project is on track
Book Now Textbook Ordering SystemInstall and implement the Follett online course instruction program linked to both Blackboard and Banner that will provide advanced discovery and designation of course material for faculty and the Bookstore. This system also provides ordering access and management for students along with access to digital content.Michael JosephTier 2David Hamel06/30/2014Project is on track
Verizon ORM Decommission - Rollins HallIdentify all Verizon services originating at the ORM and develop a plan to Transition All Sevives Out of the ORM. Verizon has notified ODU that it will not be renewing its lease for the ORM space in Rollins Hall. This means that they plan to remove their equipment by July 1, 2014. ODU needs to be ready before they begin equipment deactivation.Wayne C. JonesTier 1Rick Lovelace06/30/2014Project at risk with no corrective actions
Touchnet Payment Plan Manager AdditionImplement Touchnet Payment Plan Manager Addition in order to increase efficiency by automating payment plansDeborah SwiecinskiTier 1Esther Dodge07/01/2014Project is on track
Infrastructure LCR Plan FY14ITS maintains a large infrastructure of servers, storage and equipment that is used throughout the University to deliver systems and services for both academic and administrative use. All equipment purchased by the University for infrastructure use is bought with a minimum of 3 years of hardware maintenance and preferably 5 years of maintenance. At the end of the useable life of each item, hardware must be replaced with equipment of like functionality to insure the system continuance. This project encompasses the hardware lifecycle replacement for all hardware that is currently in operation for the University where the lifecycle replacement date arrives between 7/1/13 and 6/30/2014.Rizwan BhuttaTier 2John Pratt07/01/2014Project at risk with corrective actions
Planning and Expanding Disaster Recovery CapabilitiesDevelop system requirements and implementation plan for the expansion of the DR capabilities for the University to include new systems identified within the 2011 BIA process. These new systems include Exchange email, Blackboard, Midas, Banner BDMS, Banner Workflow, & Degree Works.Rusty WaterfieldTier 3Wayne C. Jones07/08/2014Project at risk with corrective actions
StarREz Student Housing SoftwareReplace current RMS system with new product.Ellen NeufeldtTier 3Michael (Mike) Little07/10/2014Project is on track
Upgrade Everbridge & Integrate AlertusUpgrade Everbridge, integrate Alertus and enable student email alerts.Rusty WaterfieldTier 2Allan Fabila07/15/2014No Status
Image Capture Replacement ProjectThe BDM Software - Image Capture for the scanners is being replaced by QSP. Image Capture will no longer be supported after April 2013. Testing in our environment and a rollout plan for the scan stations across campus with Image Capture needs to be completed. Determined WebXtender scanning would be the better solution for ITS. A required patch was planned to be implemented with the Banner spring upgrade. A new date for implementing the patch needs to be determined.Michael (Mike) LittleTier 1Diane Keleher07/18/2014No Status
Hobsons Connect – Phase 2Determine data elements and processes needed to support the integration of data from various systems into and out of the Connect CRM. Data will be integrated from disparate systems like housing and banner so that communications can be built to support success of students. Ellen NeufeldtTier 2David Kozoyed07/25/2014No Status
Masters in Special Ed Program PortalThis project will provide application systems with integration into exiting portal, LMS, and others that will allow the entire special ed program to work cohesively with all faculty and students in a distance learning manner. Rusty WaterfieldTier 2David Hamel08/01/2014Project at risk with corrective actions
CBORD Systems SupportResearch the architecture of the CBORD system and other systems dependent upon the CBORD system and work to bring these services under support of ITS. The purpose is to provide onsite ITS support for server, network, database, application and security. The breath of application support needed will need to be determined based on the work with CBORD, auxilary services and ITS.Wayne C. JonesTier 2Rick Lovelace08/08/2014No Status
Evaluate Restricting or Masking Sensitive Data in BannerSensitive personal information is available throughout Banner INB forms and through table level access to data. This project will review what options are available for restricting, by role, access to this information, and select the most appropriate option for protesting this sensitive information. Once the method is selected, Ellucian will be consulted as to the availability of professional services to assist in the implementation of the methodology. The final result of this project will be a project, or set of projects to implement the methodology selected.John (Doug) StreitTier 1Michael (Mike) Little08/13/2014Project is on track
Portal Phase IIProvide additional functionality via the portal and, as appropriate, through the web and/or mobile app as well. Some of the functionality will be decided during the next few months view the Portal Subcommittee and will be added to this project. Elements will be provided throughout the project time.Grace LittleTier 3Grace Little08/15/2014Project is on track
BPM2R - Mismatch Report S25 and BannerTo provide a report that identifies course sections that exist in Banner but not in S25 and vice versaMary SwartzTier 1Ravikumar (Ravi) Konduri08/20/2014Project is on track
Physical Security Systems Review and Operational and Monitory EnhReview and document all aspects of the University Physical Security Systems and implement operational and monitoring capabilities equal to other critical systems.Rusty WaterfieldTier 1Rick Lovelace08/20/2014Project at risk with corrective actions
New Football Visitors Locker RoomCommunication infrastructure for Visitors Locker room.Willie SpencerTier 1Anthony Redifer08/21/2014No Status
BPM2R - Remove SSN as Previous ID in BannerSocial security Numbers (SSNs) was once the primary identifier used in the Banner system. When University Identification Numbers (UINs) were assigned the SSNs were retained as a secondary identification number. This information needs to be removed as it is visible in several Banner processes. This project will have four components: 1. Remove all SSNs currently stored as secondary identification numbers 2. Confirm SSNs are properly stored in the locations provided in Banner for their storage and use. 3. Update the SSN search functionality which currently searches the secondary ID to search the proper Banner locations to return a student's UIN. 4. Identify and correct any other processes which may have used secondary ID as a source for SSN information and remove them from the system or correct then to read from the proper Banner location, whichever is appropriate.John (Doug) StreitTier 1Michael (Mike) Little08/22/2014Project is on track
Network Access Switch Evaluation and TestingAs the network group has standardized on Cisco switches in the access layer, this project's object is to thoroughly research, evaluate, and test comparable offerings from other vendors in an effort to reduce lifecycle infrastructure replacement costs in the wired access layer of the network. This project in no way involves the wireless infrastructure. Comparable switch offerings from multiple vendors will be evaluated.Rizwan BhuttaTier 1Scott Daffron08/22/2014Project is on track
Accounts Receivable - Security BPM 59revise current Banner Accounts Receivable security classes to better define each role and ensure that users have access to all forms necessary for their jobsDeborah SwiecinskiTier 1Esther Dodge08/29/2014Project is on track
BPM2R - Semi-Annual Student Information Collection ProcessDevelop a process which will require students to provide information prior to being permitted to register for fall or spring semesters. This process will be initiated by a student attempting to register for classes in self-service Banner, although other options for initiating this data gathering requirement should be explored. The information gathered will provide more timely student information which can be used to improve university planning.Mary SwartzTier 2Michael (Mike) Little08/29/2014Project is on track
PLE Server InfrastructureProvide scalability and redundancy of the PLE system.M'Hammed AbdousTier 2John Pratt08/29/2014No Status
Faculty Activity SystemThis project is being requested to develop a system that will gather data from a variety of systems and process that data to provide data and statistics on faculty workloads and usage. The data is now collected manually and is processed through work/time intense processes to provide reports to senior level staff at the University. This reporting tool will expedite the gathering and delivery of the needed data.Carol SimpsonTier 2David Hamel08/30/2014Project is on track
New Art Building Capital Project - Audiovisual Intergration ProjThe university is construction a new art building for the College of Arts and Letters. This project is the audiovisual intergration of this building.Mollie McCuneTier 1Kevin Guerin08/31/2014Project is on track
Finance Reprts Conversion into Banner JobsubModify reports managed by Rick Fisher so they are now part of Banner Jobsubmission or ran from production cron.Deb SwiecinskiTier 1Dan Rogerson08/31/2014Project at risk with corrective actions
Banner BPM Phase 2 - SEESPhase 2 pf the Banner Process Re-engineering effort. This program will focus on Student Records.Ellen NeufeldtTier 3Diane Keleher09/01/2014Project is on track
MFA Design and Budget OptionsThe goal of this project is to engage vendors, data owners, IT Security, IT Technical Staff and IT Audit in order to gain a strategy, design and quotes for implementing MFA in for various options, to varying degrees, so that budget recommendations can be provided and implementation project(s) can be planned.Rusty WaterfieldTier 1John (Doug) Streit09/01/2014No Status
BDMS for Engineering Management and Systems EngineeringThe Engineering Management and Systems Engineering Department would like to work with BDMS to scan our many student files.Kim SibsonTier 1David Kozoyed09/05/2014No Status
A/R - Collection Account ReconciliationBPM # 67 Develop Internal Collections Policies, TB & L Investigation, TB & L Payment Processing Deborah SwiecinskiTier 1Esther Dodge09/30/2014Project is on track
BPM2R - Improve Banner Graduation / Commencement ProcessesDiscussions have begun to review the current process that requires students to apply separately for graduation and participation in commencement. This process is confusing, not terribly student friendly and not terribly staff friendly, either. We would like to initiate a project that will “marry” the two requirements in LEO Online and Banner so that students will apply for graduation, indicate commencement participation and provide needed data at the same time in ONE place, not two different websites. This will require development both in self-service and in Banner. This work may fall under the Banner process management/process inventory analysis recently undertaken with Ellucian. One of the comments resulting from the PIA was a recommendation to use Banner as the system of record for commencement information which is currently maintained in a shadow system managed in the Commencement Office. We may need to determine whether or not Ellucian consultation is required for this project. Members of the Registrar’s Office staff and I have reviewed the current Banner functionality and, if we understand it correctly, the forms and resulting data do not meet the needs of the Commencement Office. We will need development of Self-Service Banner functionality as well as Banner tables and a new form at minimum.Mary SwartzTier 1Robert (Bob) Fricovsky10/24/2014Project at risk with no corrective actions
Life Cycle Replacement for FY14 for Administrative SystemsLife Cycle Replacement for the remaining Administrative Systems.Wayne C. JonesTier 2Barrie Sutton10/31/2014Project is on track
MyAdvisor Implementation Phase IIPhase II of the implementation of Hobsons’ AgileAdvisor (MyAdvisor) will allow secondary advisors to be assigned to students so that students will be able to not only schedule appointments with people in financial aid, Honors College, Educational Accessibility, the students’ minors, etc., but staff in these roles will be able to access information loaded to the system from the primary advisorSandy WatersTier 2David Kozoyed11/21/2014No Status
Registrar Historical Images ProjectThe registrar's office contracted with ILM to image admissions, class rankings, financial aid, it pro and student records. The images have been temporarily copied to a network drive for backup. This is a request to have the images analyzed and have an application built to support the access and retrieval of the PRC images in the Student Records folder currently on the J drive. Mary SwartzTier 2Diane Keleher12/01/2014Project is on track
Travel and Expense Software Continued DevelopmentImplement Banner Travel and Expense Management systemDeborah SwiecinskiTier 3Esther Dodge12/03/2014Project is on track
Help Desk Strategy PlanningThe CIO has requested a project to research the information and provide an action plan so we can transform the ITS customer, the internal staff along with their current procedures and the ITS website. Wayne C. JonesTier 1Candice Goodin12/05/2014No Status
Accounts Receivable Third Party Billing Enhancement BPM 26It is in the University's interest to expedite all 3rd party Billing so as to improve the cash flow associated with this significant portion of the University's billing process. VA 529 is also a Banner user and SunGard has recommended that we work with them to streamline our billing process. Deborah SwiecinskiTier 2Esther Dodge01/06/2015Project is on track
Accounts Receivable Tax Debt Set Off AutomationThe Accounts Receivable department would like to automate the IRMS Tax Debt Set off process. 1- automate the notification of students that there is a pending tax match on their account. 2- automate the process required to provide a match update in the IRMS system.Delores WhiteTier 1Dan Rogerson01/16/2015No Status
Rollins Hall Renovation.Interior renovations to improve space usage and upgrade finishes. Responsible. IT will support/install Voice, Video and Data services.Dave RobichaudTier 2Anthony Redifer05/10/2015No Status
New Education Building120,000 gsf New Ed building, signature architecture with classrooms, staff and faculty offices, informal learning space, multi-purpose room and 7000gsf addition to the child study building. ITS will support/install Voice, Video and Data services.Mollie McCuneTier 2Anthony Redifer05/06/2016No Status