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W-9 Request

Forms

This form must be on file with the Accounts Payable office before departments may order goods/services from a vendor.

Vendors may submit the W-9 form electronically to w-9@odu.edu.

This form must be on file with the Accounts Payable office before departments may order goods/services from an international vendor.

The W-8BEN must be an original form with original signatures - no FAX forms are accepted.

The University is required to have an IRS form W-9 (Request for Taxpayer Identification) or W-8BEN (international vendors/individuals) or an acceptable substitute form on file for each vendor receiving payments from the University. The data on the form contains the employer FEIN or, in the case of a sole proprietorship, the Social Security number of the vendor. This number is used as the vendor identification number in all University-related transactions. Please note that sole proprietors are assigned a UIN to conform to University policy.

The University uses the Substitute IRS Form W-9 or W-8BEN (international vendors/ individuals) that must be on file prior to invoice receipt from a vendor.