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Public Health Emergency Leave

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Outside building view of Spong Hall.

Description:

This leave permits or requires eligible employees to attend to the medical needs of self and immediate family members by providing up to 80 hours of paid leave per leave year when Communicable Disease of Public Health Threat conditions as defined in Section 32.1-48.06, et. seq Code of Virginia, have been declared by the State Health Commissioner and Governor. Use of this leave is intended for illness directly related to the declared communicable disease threat.


Public Health Emergency Leave (PHEL) Update:

January 14, 2022

The purpose of this correspondence is to provide an update on Public Health Emergency Leave (PHEL).

PLEASE CONTACT THE DEPARTMENT OF HUMAN RESOURCES AT hrcovid19@odu.edu to obtain PHEL approval.

While the Department of Human Resources will determine the appropriateness of PHEL usage, workplace coordination must still be done in consultation with your supervisor.

The Commonwealth of Virginia's Department of Human Resources Management (DHRM) has published the following guidance effective January 10, 2022:

  • PHEL may be used to attend to an employee's own illness due to a confirmed positive COVID-19 test from a medical provider. The employee's return to the workplace must comport with the CDC's recommendations.
  • PHEL may be used to provide home care to an immediate family member who has contracted COVID-19 through a confirmed positive test from a medical provider.
  • Up to 8 hours of the 40 hours of PHEL may be used to obtain a COVID-19 vaccine and/or booster or to recover from side-effects resulting from obtaining the vaccine. Documentation of the vaccination/booster injection will suffice for access to the PHEL used for this purpose.
  • Once the allotment of PHEL is used, employees may use appropriate and available leave balances (Traditional or VSDP Sick Leave, Family-Personal Leave, Annual Leave, Compensatory Leave, Overtime Leave, Recognition Leave) or Leave without Pay.
  • Employees who are positive for COVID-19 but asymptomatic may telework for the isolation period (per CDC's guidance) provided the position's duties are suited for telework.
  • Wage employees and adjunct faculty may receive PHEL pro-rated according to the average hours normally worked in their position over a one-week period.

Any DHRM PHEL guidance provided prior to 1-10-22 is no longer applicable. Please see additional guidance on use of PHEL on the DHRM website by clicking the link below:

DHRM Policy Guide- Policy 4.52 Public Health Emergency Leave as of 1-10-22

Should you have any questions regarding obtaining Department of Human Resources approval for use of PHEL, please contact JaRenae Whitehead at jwhitehe@odu.edu or send inquiries to hrcovid19@odu.edu.


August 27, 2021

The Commonwealth of Virginia's Department of Human Resources Management (DHRM) has published the following guidance:

Effective 9-01-21 the number of available PHEL hours is 80 hours specific to the criteria listed below:

  • PHEL may be used to attend to an employee's own illness due to a confirmed positive test for COVID-19. The employee's return to the workplace must align with the CDC's recommendations.
  • PHEL may be used to attend to an immediate family member who has contracted COVID-19 through a confirmed positive test.
  • Employees who used PHEL during the current leave year (since January 10th) may only use the remaining balance of PHEL as noted for the above criteria.
  • Employees who used 80 hours of PHEL within the current leave year (since January 10th) will not receive an additional PHEL leave allotment.
  • Once the allotment of PHEL is used, employees may use appropriate and available leave balances (Traditional or VSDP Sick Leave, Family-Personal Leave, Annual Leave, Compensatory Leave, Overtime Leave, Recognition Leave) or Leave without Pay.
  • Effective 9-01-21 a maximum of 8 total hours of PHEL may be used to obtain a COVID-19 vaccine and/or recover from side-effects resulting from obtaining the vaccine.
  • Medical documentation is now required to access PHEL leave (in any instance).
  • Any DHRM PHEL guidance provided prior to 9-01-21 is no longer applicable.

Please see current guidance on use of PHEL on the DHRM website: DHRM Policy Guide- Policy 4.52 Public Health Emergency Leave as of 9-01-21

PHEL usage should be coordinated with the Department of Human Resources. Please contact JaRenae Whitehead at jwhitehe@odu.edu or send inquiries to hrcovid19@odu.edu.



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