This form must be on file with the Accounts Payable office before departments may order goods/services from a vendor.
Vendors may submit the W-9 form electronically to firstname.lastname@example.org.
This form must be on file with the Accounts Payable office before departments may order goods/services from an international vendor.
The W-8BEN must be an original form with original signatures - no FAX forms are accepted.
The University is required to have an IRS form W-9 (Request for Taxpayer Identification) or W-8BEN (international vendors/individuals) or an acceptable substitute form on file for each vendor receiving payments from the University. The data on the form contains the employer FEIN or, in the case of a sole proprietorship, the Social Security number of the vendor. This number is used as the vendor identification number in all University-related transactions. Please note that sole proprietors are assigned a UIN to conform to University policy.
The University uses the Substitute IRS Form W-9 or W-8BEN (international vendors/ individuals) that must be on file prior to invoice receipt from a vendor.