Students seeking academic accommodations are required to submit documentation verifying their eligibility under Section 504 of the Rehabilitation Act and the Americans with Disabilities Act. All documentation is confidential and is never considered a part of the academic transcript. All applications in-person and zoom appointments only. No phone or email applications. Students with the appropriate documentation may receive accommodations after following these procedures:
- Upload documentation of disability/disabilities through our secure online Monarch Wellness Portal. Documentation must follow the guidelines listed below or those found on the OEA Documentation Guidelines page.
- Students will select OEA after signing into the Monarch Wellness Portal and then click the “Upload Documents” tab. Choose the file upload option that best aligns with their needs. (Most students will select “Letter from Doctor/Qualified Examiner of Diagnosis or Disability – OEA")
- Next, select the “Appointments” tab to schedule an intake appointment with one of our qualified Educational Accessibility Counselors. Intake meetings can take place in person or via Zoom call. Choose the Counselor with the next appointment availability. Students must complete the “OEA Pre Registration Form” after confirming their appointment with the OEA Counselor.
- During the intake meeting, the student and staff member will discuss the individual needs of the student and appropriate accommodations to be afforded based on documentation and the student's statement of impact.
- A copy of the Accommodation Letter will be emailed to the student and all current instructors. This email will serve as a notice to instructors that the student requires accommodation in their class.
- Once the student receives the accommodation letter via their ODU email, they should request to meet with their instructors during office hours or another scheduled time to discuss how accommodations will be implemented in each class.
- If any questions arise between the students and their instructor(s), then they should reach out to the OEA counselor who conducted the initial intake meeting for further guidance.
- Note: No intakes will be held during the last week of classes before final exams at the end of each semester.
