IDT forms (fillable PDF forms) are prepared when financial accounting entries need to be recorded. Transactions for budget corrections, transferring charges (reimbursing) to other departments and recording expense charges are examples of why IDTs are processed.

Please Note: Only Adobe PDF files will be accepted.

Completed forms must be signed, scanned, and e-mailed to IDTs@odu.edu.

The ASR process is used to research activity. The ASR form is a fillable PDF form. Coding corrections must be submitted using an Interdepartmental Transfer (IDT) form.

1. As you reconcile your budget, unidentifiable charges need to be researched and resolved. Review your budget transactions through the Organization Budget Status Form (FGIBDST).
   
2. If you find unidentifiable charges, complete an Accounting Service Request (ASR) form with the following information.
   1. Date
   2. Department Name
   3. Contact Name (Person preparing the form )
   4. Telephone number
   5. E-Mail address
   6. Details of research requested:
      1. Fiscal year
      2. Original Doc # in Banner
      3. Dollar Amount
      4. Notes to assist research
         
3. Please keep a copy of this form and mail the completed PDF form to DataControlASR@odu.edu. Be sure to include screenshots of all back-up documentation.
   
4. When the ASR form and documentation are received, a Data Control representative reviews the form and documentation.
   1. If any information or documentation is missing, the department will be contacted outlining what additional information is required.
      
5. If all information and documentation is complete, the form is processed.
   
6. A reference number is assigned to the ASR, and that number is returned to the department via
   e-mail. Please use the reference number when following up on the problem. Data Control is responsible for monitoring and tracking problem resolution.
   
7. The original ASR form and supporting documentation are forwarded via e-mail to the appropriate area in the Office of Finance for research and resolution.
   
8. When the problem has been resolved or the charge identified, the department is notified of the action taken to resolve the issue.
   1. The correcting entry will be posted to your budget via a journal entry. On FGITRND, the description will contain the ASR number.
      
9. Response times can vary, depending on the research required.Generally, most issues can be resolved within 14 work days.
   
10. Questions about the status of specific Accounting Service Requests should be directed to DataControlASR@odu.edu. Please reference the assigned number in any correspondence.