What is a Budget Unit Director?
A Budget Unit Director, commonly referred to as a BUD, is the person ultimately responsible and in charge of the fiscal integrity of a budget. Every department has one BUD.
Budget Unit Directors are responsible and accountable for all budget and fiscal matters associated with their respective department/college or unit. As stewards of funds provided by the Commonwealth and the University, they must be familiar with all financial policies and procedures. Please refer to University Policy #3001, Responsibility of Budget Unit Directors on Use of Funds (Expenditures).
Designating a Budget Unit Director
Please note that adding an individual to the Master Signature List does not officially designate an individual as a Budget Unit Director (BUD). To officially designate an individual as a Budget Unit Director, someone higher in the organizational structure must send notification to the Finance Systems Manager, Data Control, Office of Finance. In Banner, the system shows the main BUD of record.
Budget Unit Directors may assign responsibility to Budget Delegates. These delegates are able to approve all transactions/changes in the place of the main BUD or responsibilities can be restricted to certain areas (i.e., Computer Account Requests). These delegates are maintained in MIDAS and by the Finance Systems Manager. Ultimate responsibility for departmental budgets rests with the primary BUD.
Changing your Budget Unit Director
Sometimes the Budget Unit Director for an area changes; it is important to remember that these newly appointed Budget Unit Directors must be loaded into Banner. In order to change the BUD for your area, please complete the Request to Change the Budget Unit Director of a Budget form. The form will be submitted to either the current outgoing BUD, the supervisor of the new BUD, or an official BUD Delegate before being forwarded to the Office of Finance, Finance Systems Manager.
The form is used to add or delete individuals currently listed in Banner as the Budget Unit Director. This authority will only be granted to Old Dominion University employees.