Membership Policies
Age Requirement & Eligibility
- Only individuals ages 18 and older are permitted to use the facility, unless participating in a designated program.
- A valid government ID with a photo and birth date is required and staff reserve the right to request proof of identification.
- Added dependents/plus one members must be present at the time of membership purchase.
- An acknowledgement of risk form must be signed by all Student Recreation Center members and guests.
Member Payment
- Monthly memberships are payable via monthly credit card draft or ODU payroll deduction for those who are eligible (ODU full-time salaried employees). Monthly memberships are continuous membership plans that automatically renew each month until a written termination request is received by the Coordinator for Member Services.
- Declined Payments: If a debit or credit card declines twice, the member(s) associated with the card may no longer be eligible for the monthly membership option and must purchase a semester or annual membership if continued facility use is desired.
- Semester memberships must be paid in full upfront at the time of purchase and run:
- Fall: August 16 to December 31
- Spring: January 1 to May 15
- Summer: May 16 to August 15
- Annual memberships run for a full year (12 months) from the date of purchase, are paid up front at the time of purchase, and will terminate at the end of the respective membership period.
- The SRC is a cashless facility effective January 1, 2023. Payments may be made using Tap-to-pay, chip reader, card swipe, Apple Pay, and Google Pay.
Membership Agreement & Refund Policy
ODU Recreation & Wellness memberships are prepaid, fixed term plans with the exception of faculty/staff payroll deduction and any month with draft option; which are continuous membership plans and will automatically renew unless the member provides written notice of the intent not to renew at least 30 days prior to the due date of the next payment. Recreation & Wellness reserves the right to increase the membership rates based on the market and will provide members with a 30-day notice.
Membership dues are non-refundable and any monthly credit card draft or payroll deduction payment that is not disputed within 60 days of the charge date are not considered to be valid and may not be refunded. Members agree to abide by the Old Dominion University Recreation & Wellness policies and procedures.
Membership Termination
If you wish to cancel your membership, please submit an online membership termination form. This is the only official way to document a termination request.
- Monthly memberships paid via monthly credit card draft require a written termination request at least 5 business days before the end of the month or another auto-draft will occur on the first business day of the month. All credit/debit card auto-draft memberships terminate on the last day of the month.
- Monthly memberships paid via payroll deduction require a written termination request be submitted by the 10th or 25th of the month. Termination requests submitted by the 10th of the month will incur one more payroll deduction on the 16th of the month, and the membership will terminate on the last day of the month. Termination requests submitted by the 25th of the month will incur one more payroll deduction on the 1st of the month, and the membership will terminate on the 15th of the month.
- Annual and Semester memberships do not require termination requests as these memberships are paid up front at the time of purchase and will automatically terminate at the end of the respective membership period.
Guest Policy
- All guests must be 18 years or older.
- The fee for a one-day guest pass is $7.
- The guest pass fee must be paid at the front desk of the Student Recreation Center prior to entering the facility.
- A guest pass is valid for the calendar day of purchase and not 24 hours from the time of sale.
- No refunds will be awarded once a guest has entered the facility. It is the responsibility of the guest to inquire about space availability prior to purchasing a guest pass.
- Guests must sign a Liability Waiver, Release, and Assumption of Risk and agree to comply with and abide by all rules, policies and procedures of ODU Recreation & Wellness and Old Dominion University.
- Guests must provide a valid photo ID with name and birth date upon each guest pass purchase.
- Guests are limited to 12 visits per calendar year.
- Guests may not participate in Intramural Sports or Club Sports games and are not eligible to check out day-use equipment.
- All guests must be sponsored by a currently enrolled ODU student or ODU faculty/staff with a valid SRC membership.
- Sponsoring members are responsible for all actions of his/her guest and may be suspended from the facility if their guest is suspended for violating policies and procedures.
- The sponsoring member must sign an agreement at each guest pass sale stating they understand they may be held responsible for the actions of their guest.
- The sponsoring member must be present with the guest at the time of the guest pass purchase.
- Each member can sponsor up to 1 guest per visit.
- Soliciting a sponsor is not permitted and may result in immediate removal from the facility.
Facility Rules
- A valid membership is required to gain access to our facilities and services.
- Proper check in at the Membership Services desk is required prior to accessing the facilities.
- Only individuals ages 18 and older are permitted to use the facility, unless participating in a designated program.
- Recreation & Wellness staff are to be treated with respect and instructions provided by staff are to be followed.
- Consumption or distribution of alcohol, tobacco, drugs or illegal substances is prohibited.
- Proper athletic, non-marking, rubber-soled shoes are to be worn at all times.
- Proper workout attire is required at all times (shirt, athletic shoes, athletic shorts, no jeans, zippers or attire that can damage equipment).
- Hand-to-hand combat training/sparring where contact is being made to the head/chest/body of another person is not permitted, unless the training is pre-approved as through a proper facility reservation for an approved student organization.
- Rollerblades, skateboards, bicycles and hover boards are only permitted in the Outdoor Adventure Center.
- Profanity, fighting, outbursts, disrespect or disturbances will not be tolerated.
- Hydrating beverages in sealable, shatter-proof containers are permitted; other food and drinks are prohibited.
- Equipment (basketballs, volleyballs, soccer balls, etc.) may be checked out by members from the Equipment Desk. Equipment must be returned by closing on the same day of check out. Charges may apply for any unreturned, lost and/or damaged equipment.
- Lockers are available for personal items. Do not leave backpacks or personal belongings unattended.
- Recreation & Wellness is not responsible for personal belongings brought into the facility.
- Animals are prohibited inside the facility unless they are a registered service animal performing trained tasks.
- Recreation & Wellness reserves the right to remove and/or suspend access to any participants who do not comply with these rules or directions from a Recreation & Wellness staff member.
- Photo and video recording of others without their consent is prohibited.
Fitness Floor
- Powdered chalk is not permitted on the Fitness Floor. Liquid chalk is permitted.
- Equipment must be used as intended by the manufacturer. Do not move or relocate equipment without Recreation & Wellness staff approval.
- Users may not drop weights or dumbbells as this damages equipment, with the exception of bumper plates.
- Headphones must be worn at all times while listening to portable music devices.
- Personal Training must be performed by Recreation & Wellness staff only.
- All machines must be wiped down and weights re-racked after use.
Informal Recreation (Pickup Games)
- Groups that request a specified activity during informal recreation must notify the Facility Manager. Individuals or groups playing other activities in these space will be given five minutes to finish their activity. The Facility Manager will then stop play and set up the proper equipment for the selected informal activity.
- Individuals may not use informal recreation time for organized activities. Groups interested in reserving an area for activity should fill out the Indoor Student Recreation Center Request Form using Virtual EMS.
Racquetball Courts
- Non-marking athletic shoes are required.
- Personal belongings, gym bags, backpacks, etc., can be placed on the exterior of the court between the fins or in storage lockers.
- Reservations may be made for racquetball, badminton and table tennis for up to one hour per day. Reservations may be made up to 24 hours in advance by calling the Pro Shop at 757-683-4288.
- All Players must check in with the Pro Shop to have their reserved court setup accordingly.
- Reserved court time will be forfeited after 10 minutes.
- The badminton nets, Wallyball nets and table tennis tables must be set-up and taken down by SRC staff only.
- Racquetball wrist straps and protective eyewear are strongly recommended.
Main Gym and Multi-Activity Court (MAC)
- Equipment (basketballs, volleyballs, soccer balls, etc.) may be checked out by members from the Pro Shop. Equipment must be returned by closing on the same day of check out. Charges may apply for any unreturned, lost and/or damaged equipment.
- Open recreation activities are first-come, first serve with a 1-hour time limit. Please see facility schedules for available times.
- No personal stereos are permitted.
- Keep the floor clear. All personal belongings must be kept in cubbies or lockers.
- Do not move any equipment set-up on courts. Ask the building staff for assistance with the set-up or break down of equipment.
Studios
- Participants must return and clean any equipment, weights, or mats.
- Use of the facility stereo is prohibited. Participants are welcome to bring their own stereo. Personal music in the studio space during informal recreation is first-come, first-serve.
- Storage areas are off-limits during informal recreation.
- Dropping weights is prohibited.
- Maximum capacity is 36 persons.
Day Lockers
- Day use lockers, including phone-charging lockers, are available throughout the facility at no cost to you. These lockers are intended to be used during your visit to the gym. Daily lockers may not be used to store items overnight.
- You must provide your own lock for the day use lockers in the locker rooms.
- The day use lockers next to the Fitness Floor, on the track, beside the MAC Court and in the University Fitness Center utilize resettable combination lockers. The combination is unique to each user as each time the lock is opened a new combination will need to be set. Instructions for how to use these lockers are posted at each location. If you experience issues with these locks, please see a Recreation & Wellness staff member for assistance.
- Day use lockers are cleaned out nightly, and any personal lock left on a day use locker in the locker rooms at closing will be cut off by Recreation & Wellness staff. Any items remaining in a day use locker are placed in the Pro Shop Lost & Found for 30 days. Items not claimed after the 30 day period will be discarded.
Rental Lockers & Locker Rooms
- Lockers are available for rent on a semester and annual basis.
- Only locks provided by ODU may be used on rental lockers.
- Recreation & Wellness is not responsible for lost or stolen belongings.
- Photos and video recording are prohibited in the locker rooms.
- For your safety, please lock all valuables in an assigned locker, check the lock security before leaving the locker room and do not give the combination of your locker to anyone.
- Children over the age of five are required to use the locker room corresponding with their gender. A family-friendly, gender neutral restroom with a shower is also available for use. If you would like to enter the pool through the OAP hallway instead of the locker room, please ask a staff member to escort you.
- Headphones must be worn while listening to personal devices.