This calendar provides a list of specific actions required of the department/school chair throughout the calendar year as they are articulated in the ODU Teaching and Research Faculty Handbook (see the Handbook for further details). It is not intended to serve as an exhaustive list of all activities in which a department/school chair will be engaged throughout the calendar year.
Chairs are encouraged to work with their deans to ensure they are meeting other deadlines for submission of materials, as appropriate to their department/school and college.
Deadlines for course schedule development are provided in bold-faced type. Contact David Sorey (dsorey@odu.edu) directly with questions regarding course scheduling.
Week | Action/s |
---|---|
1 |
For departments NOT entering own data into Banner for Fall Schedules: modified rollovers due to scheduling@odu.edu for on-campus classes and David Sorey (dsorey@odu.edu) for Distance Learning classes. |
2 |
|
3 |
All Banner data entry stops and departmental UPDATE access ends for Fall Schedules. |
4 |
Run EMS Optimizer for Fall Schedules; Room assignments based on departmental priority ends--all "General Purpose" rooms are now available for scheduling. |
Week | Action/s |
---|---|
1 |
Proof #1 of Fall Schedules sent to Associate Deans; Associate Deans distribute to departments. |
2 |
Proof #1 of Fall Schedules due back to scheduling@odu.edu for on-campus classes and dsorey@odu.edu for Distance Learning classes. |
3 |
Proof #2 of Fall Schedules sent to Associate Deans; Associate Deans distribute to departments. |
4 | Proof #2 of Fall Schedules must be returned to scheduling@odu.edu for on-campus classes and dsorey@odu.edu for Distance Learning classes. |
Week | Action/s |
---|---|
1 |
Fall Schedule course offerings appear on LeoOnline/Course Schedule Search. |
2 | - |
3 |
|
4 | - |
Week | Action/s |
---|---|
1 | Pre-Registration for Fall Semester begins. |
2 | - |
3 | Chair submits external evaluations for faculty applying for tenure on the mid-year cycle. |
4 | Rollover for Spring Schedules sent to College Associate Deans; Associate Deans distribute to departments. |
Week | Action/s |
---|---|
1 | Summer Rollover sent to Associate Deans; Associate Deans distribute to departments. |
2 | Chair works with the Dean and Provost to identify external reviewers for faculty applying for tenure on the regular cycle. |
3 | Chair sends research portfolios and CVs to external reviewers for faculty applying for tenure on the regular cycle. |
4 | - |
Week | Action/s |
---|---|
1 | Chair submits recommendations on tenure to the Dean for faculty applying for tenure on the mid-year cycle, if either the department/school committee or the department/school chair or both are recommending tenure, providing a copy of the recommendation to the faculty member. Chair advises the faculty member, providing a copy to the Dean and Provost, if neither the department/school committee nor the department/school chair recommends tenure. |
2 | - |
3 | - |
4 | Departments NOT entering data into Banner for Spring Schedules: rollovers due to scheduling@odu.edu for on-campus classes and to dsorey@odu.edu for Distance Learning classes. |
Week | Action/s |
---|---|
1 | Departments NOT entering data into Banner for Summer Schedule: Summer Rollovers due to scheduling@odu.edu for on-campus classes and to dsorey@odu.edu for Distance Learning classes. |
2 | Banner data entry stops for Spring Schedules; departmental UPDATE access/room priority for Spring Schedules ends; any available university-owned room can now have any course scheduled in it for Spring; Banner Data entry stops for Summer Schedules; departmental UPDATE access /room priority for Summer Schedules ends; any available university-owned room can now have any course scheduled in it for Summer. |
3 | Run EMS optimizer for Spring Schedules. |
4 | Proof #1 of Spring Schedules sent to Associate Deans; Associate Deans distribute to Departments. |
Week | Action/s |
---|---|
1 | - |
2 |
Run EMS Optimizer for Summer Schedules. |
3 |
Proof #1 of Spring Schedules due back to scheduling@odu.edu for on-campus classes and dsorey@odu.edu for Distance Learning classes. Proof #1 of Summer Schedules sent to Associate Deans; Associate Deans distribute to departments. |
4 | Proof #1 of Summer Schedules due to scheduling@odu.edu for on-campus classes and dsorey@odu.edu for Distance Learning classes. |
Week | Action/s |
---|---|
1 |
|
2 |
Proof #2 of Spring Schedules sent to Associate Deans; Associate Deans distribute to departments. Proof #2 of Summer Schedules sent to Associate Deans; Associate Deans distribute to departments. |
3 |
Proof #2 of Spring Schedule must be returned to scheduling@odu.edu for on-campus classes and to dsorey@odu.edu for Distance Learning classes. |
4 |
Proof #2 of Summer Schedules due to scheduling@odu.edu for on-campus classes and to dsorey@odu.edu for Distance Learning classes. |
Week | Action/s |
---|---|
1 |
Spring Schedule course offerings appear in Leo Online/Course Schedule Search. Summer Schedule course offerings appear in Leo Online/Course Schedule Search. |
2 | - |
3 |
Fall Schedule Rollover is sent to Associate Deans; Associate Deans distribute to departments. From October to January, departments enter data in Banner for Fall Schedules or make changes on Fall Rollover and return to scheduling@odu.edu for on-campus classes and David Sorey (dsorey@odu.edu) for Distance Learning classes. |
4 | - |
Week | Action/s |
---|---|
1 |
Pre-Registration for Spring Semester begins. Pre-Registration for Summer Sessions begins. |
2 |
|
3 |
|
4 | - |
Week | Action/s |
---|---|
1 |
|
2 |
|
3 |
|
4 | - |
Week | Action/s |
---|---|
1 |
For departments NOT entering own data into Banner for Fall Schedules: modified rollovers due to scheduling@odu.edu for on-campus classes and David Sorey (dsorey@odu.edu) for Distance Learning classes. |
2 |
|
3 |
All Banner data entry stops and departmental UPDATE access ends for Fall Schedules. |
4 |
Run EMS Optimizer for Fall Schedules; Room assignments based on departmental priority ends--all "General Purpose" rooms are now available for scheduling. |
Week | Action/s |
---|---|
1 |
Proof #1 of Fall Schedules sent to Associate Deans; Associate Deans distribute to departments. |
2 |
Proof #1 of Fall Schedules due back to scheduling@odu.edu for on-campus classes and dsorey@odu.edu for Distance Learning classes. |
3 |
Proof #2 of Fall Schedules sent to Associate Deans; Associate Deans distribute to departments. |
4 | Proof #2 of Fall Schedules must be returned to scheduling@odu.edu for on-campus classes and dsorey@odu.edu for Distance Learning classes. |
Week | Action/s |
---|---|
1 |
Fall Schedule course offerings appear on LeoOnline/Course Schedule Search. |
2 | - |
3 |
|
4 | - |
Week | Action/s |
---|---|
1 | Pre-Registration for Fall Semester begins. |
2 | - |
3 | Chair submits external evaluations for faculty applying for tenure on the mid-year cycle. |
4 | Rollover for Spring Schedules sent to College Associate Deans; Associate Deans distribute to departments. |
Week | Action/s |
---|---|
1 | Summer Rollover sent to Associate Deans; Associate Deans distribute to departments. |
2 | Chair works with the Dean and Provost to identify external reviewers for faculty applying for tenure on the regular cycle. |
3 | Chair sends research portfolios and CVs to external reviewers for faculty applying for tenure on the regular cycle. |
4 | - |
Week | Action/s |
---|---|
1 | Chair submits recommendations on tenure to the Dean for faculty applying for tenure on the mid-year cycle, if either the department/school committee or the department/school chair or both are recommending tenure, providing a copy of the recommendation to the faculty member. Chair advises the faculty member, providing a copy to the Dean and Provost, if neither the department/school committee nor the department/school chair recommends tenure. |
2 | - |
3 | - |
4 | Departments NOT entering data into Banner for Spring Schedules: rollovers due to scheduling@odu.edu for on-campus classes and to dsorey@odu.edu for Distance Learning classes. |
Week | Action/s |
---|---|
1 | Departments NOT entering data into Banner for Summer Schedule: Summer Rollovers due to scheduling@odu.edu for on-campus classes and to dsorey@odu.edu for Distance Learning classes. |
2 | Banner data entry stops for Spring Schedules; departmental UPDATE access/room priority for Spring Schedules ends; any available university-owned room can now have any course scheduled in it for Spring; Banner Data entry stops for Summer Schedules; departmental UPDATE access /room priority for Summer Schedules ends; any available university-owned room can now have any course scheduled in it for Summer. |
3 | Run EMS optimizer for Spring Schedules. |
4 | Proof #1 of Spring Schedules sent to Associate Deans; Associate Deans distribute to Departments. |
Week | Action/s |
---|---|
1 | - |
2 |
Run EMS Optimizer for Summer Schedules. |
3 |
Proof #1 of Spring Schedules due back to scheduling@odu.edu for on-campus classes and dsorey@odu.edu for Distance Learning classes. Proof #1 of Summer Schedules sent to Associate Deans; Associate Deans distribute to departments. |
4 | Proof #1 of Summer Schedules due to scheduling@odu.edu for on-campus classes and dsorey@odu.edu for Distance Learning classes. |
Week | Action/s |
---|---|
1 |
|
2 |
Proof #2 of Spring Schedules sent to Associate Deans; Associate Deans distribute to departments. Proof #2 of Summer Schedules sent to Associate Deans; Associate Deans distribute to departments. |
3 |
Proof #2 of Spring Schedule must be returned to scheduling@odu.edu for on-campus classes and to dsorey@odu.edu for Distance Learning classes. |
4 |
Proof #2 of Summer Schedules due to scheduling@odu.edu for on-campus classes and to dsorey@odu.edu for Distance Learning classes. |
Week | Action/s |
---|---|
1 |
Spring Schedule course offerings appear in Leo Online/Course Schedule Search. Summer Schedule course offerings appear in Leo Online/Course Schedule Search. |
2 | - |
3 |
Fall Schedule Rollover is sent to Associate Deans; Associate Deans distribute to departments. From October to January, departments enter data in Banner for Fall Schedules or make changes on Fall Rollover and return to scheduling@odu.edu for on-campus classes and David Sorey (dsorey@odu.edu) for Distance Learning classes. |
4 | - |
Week | Action/s |
---|---|
1 |
Pre-Registration for Spring Semester begins. Pre-Registration for Summer Sessions begins. |
2 |
|
3 |
|
4 | - |
Week | Action/s |
---|---|
1 |
|
2 |
|
3 |
|
4 | - |