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Faculty Activity System

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ODU Student sitting by the Webb Lion Fountain

Faculty Activity System (FAS)

The Faculty Activity System (FAS) is a web-hosted system powered by Digital Measures' Activity Insight. FAS is the University's tool for tracking credentials, research activity, creative output, and service activity for instructional faculty. FAS enables faculty to enter scholarly achievements once for use in a variety of ways (department, college, and university level reporting, directory profile pages, faculty individual web pages, and more). FAS also provides a number of custom reporting options for faculty, including teaching history, publication history, vita, and NIH and NSF biographical sketches, among others.


Monarch Workflow Manager (an FAS module)

Monarch Workflow Manager (MWM) is a new module within FAS. MWM, or Workflow, can be accessed by logging into FAS and selecting "Workflow" in the blue horizontal banner menu at the top of the screen. The button will only appear to users who are part of a Workflow process. More information on MWM can be found here.


Announcements

FAS: New Navigation Bar (at the top of the screen) Debuts June 29, 2018

Like many applications you're familiar with, the menu bar for the Faculty Acivity System (FAS) is now at the top of your screen. It features dropdown menus for the tools you use, such as reporting. The new position of the menu bar frees up screen space so it's easier to enter your activities into FAS. Additionally, FAS now resizes to fit the screen you're working on, from desktop to tablet, laptop to mobile phone. Virtually all of your screen is now working space, regardless of the device you're using.

New Customizable CV output from FAS

Customizable CV capability is now available to you in FAS. The new feature will allow you to customize your CV output for various purposes. To access the customizable CV report, select "Run Reports" from the main menu on the left side of the screen. Then, click 'Create a New Report' at the top right corner of the screen. Follow the on-screen prompts to create your custom CV. A short tutorial video can be found here. Please don't hesitate to contact us with any questions at fastech@odu.edu.

Announcing ODU Scholars

Academic Affairs, in partnership with the Office of Research and Information Technology Services, has developed a new and improved Faculty Expertise & Research Information Website, ODU Scholars, to present your scholarly accomplishments on the web. ODU Scholars will leverage existing information from Banner and the Faculty Activity System. We have selected a platform endorsed by the Southeastern University Research Association (SURA), and join Duke, Virginia Tech and UMBC, among others, who use the same platform. We will also leverage this platform to produce periodic updates celebrating recent faculty accomplishments. ODU Scholars will have enhanced search functionality compared to the University's current online faculty expertise guide and will feature exciting new visualizations, including co-author and co-investigator networks. ODU Scholars will be a valuable branding tool for your scholarly output and research network. Your research will look better than ever, and will be more discoverable than ever, to prospective students, funding agencies, news media, and others interested in ODU faculty's scholarly expertise. ODU Scholars can now be accessed here (in limited format): ODU Scholars.

Web of Science Import Tool

A new tool is available to faculty for importing publications into FAS. The tool can be found on the Published Works screen, under the heading 'Third Party Imports.' The tool allows faculty to import publications based on name, as well as publication date range. More information can be found here: Digital Measures - Web of Science Imports. Please contact us at fastech@odu.edu if you have any questions about using the tool.

CrossRef Import Tool

A new tool is available to faculty for importing publications into FAS. The tool can be found on the Published Works screen. The tool allows faculty to import based on their name, but also by ORCiD ID (especially helpful for faculty with names similar to other scholars publishing in the same field). More information can be found here: Digital Measures - Crossref Imports. Please contact us at fastech@odu.edu if you have any questions about using the tool.

ORCiD At ODU

Faculty who have registered for an ORCiD may report the ID at the following URL:

ORCiD Entry Form

New NSF Biosketch Format (available as of May 16, 2016):

As of May 16, 2016, the NSF Biosketch report in FAS will be updated to support recent changes made by NSF to the Biosketch format. If you would like to run the report in the existing format, please do so by May 16th.



Frequently Asked Questions

Below, you will find some of the FAS-related questions we most frequently encounter. If you have any questions not answered here, please feel free to e-mail us at fastech@odu.edu.

I have made a change in FAS. When will that be reflected on my directory profile?

FAS data is refreshed directory profiles four times daily. Any information entered into FAS that has been flagged for display should appear on your profile after the next upcoming refresh. If your information does not appear within 24 hours of being entered into FAS and marked 'yes' for display, please contact us at fastech@odu.edu.

Who has access to my information?

Your department staff, dean's office, and the Provost's office have access to your information.

How frequently should I update my information?

Your information should be current as of the submission deadline for your Faculty Information Sheet, but it is much less burdensome to enter activities, such as publications or presentations, throughout the year to ease the burden of data entry at the time of your evaluation.

Why can't I edit some of my information?

Some of the information in FAS is imported from other authoritative systems and cannot be edited. Information such as highest degrees earned are used in external reporting and may not be edited by faculty users. If any of this information is incorrect, please e-mail fastech@odu.edu.

Why do I have duplicate information?

Some information may have been entered on your behalf by staff in your department or dean's office during the last SACS reaffirmation of accreditation, and may have been unknowingly duplicated when you entered the same activities into the system. Duplicates can be selected and deleted from index/summary screens.

At what point should I enter scholarly works in progress?

If you have scholarly work in progress that has not yet published (but is submitted, or accepted with revisions, for example), you may enter that into the system and utilize 'publication status' to denote the stage of completion. When this status changes, the entry may be updated, rather than creating a new entry for the publication.

What information is automatically imported into FAS on my behalf?

The 'scheduled teaching' section is populated once each semester with your teaching assignments from Banner. Your highest degree earned or other relevant credentials are also entered on your behalf, typically at or near the time of hiring. Your funded grant records are periodically imported from the ODU Research Foundation. Annually, your rank, tenure status, and other administrative data are updated from authoritative source data.

Which information from my FAS profile is made available to the public?

Information contained on certain screens may optionally be made available to the public. Customize display of your FAS data on the web by toggling the 'display flag' question found on certain screens to 'yes' to display the item, or 'no' or null to keep the item private. This display flag is honored in the web directory, ODU Scholars, and on faculty WordPress sites.

The highest degree earned or other relevant credential is displayed automatically on the web directory for all faculty.

How can I request a new faculty or staff account?

If you have new faculty or administrative staff in your department and need to have accounts created, please have the department chair contact fastech@odu.edu to request the account. Include the user's MIDAS ID and account type (faculty or administrative).