W-9 requests are an essential part of the vendor onboarding process, ensuring compliance with tax regulations and facilitating accurate reporting. By promptly providing the requested W-9 information, vendors contribute to the smooth and efficient processing of payments. ODU's commitment to maintaining accurate records and meeting tax requirements allows for a transparent and compliant financial environment, benefitting both vendors and the institution.
Notice: ODU began requiring use of the Commonwealth of Virginia (COV) Substitute W-9 form on June 1, 2015.
Forms
(Vendors are required to use the COV Substitute W-9 Form. The data on this form contains the employer FEIN or in the case of a sole proprietorship, the Social Security Number of the vendor.)
(Vendors are required to use the COV Substitute W-9 Form. The data on this form contains the employer FEIN or in the case of a sole proprietorship, the Social Security Number of the vendor.)
The identification numbers (FEIN, Social Security Number, GIIN, or Foreign TIN) are used as the vendor identification number on all University-related transactions. Please note that sole proprietors and individuals are assigned a UIN to conform to University policy.
The University must have the appropriate form (COV Substitute W-9, W-8BEN, or W-8BEN-E) on file prior to invoice receipt from a vendor.
How to Submit Completed Forms
Completed Substitute W-9, W-8BEN, W-8BEN-E Forms may be submitted via the following methods: